Checking email can be a drag. Some emails are quite important, but it is still a hassle and can take a lot of time out of your, once, productive day. So today I decided to share 5 amazing tips to stay at inbox zero with ease and less stress. Hopefully with these tips you can stay at inbox zero and get on with the important tasks at hand.
Timing is key for a quicker route to inbox zero. Check your emails at the end of the day if at all possible, because it will eliminate the loss of productivity during your work hours. If these emails relate to your actual work, however, than you probably should check them first thing in the morning to get those out of the way. Work to set a time for emails, and only use that time during your productive hours to respond and address emails. This will reduce the amount of time you spend refreshing your inbox or going through the useless junk mail during your work.
Ride the train to work? Waiting in line for coffee? Sitting in the wait room at the doctor’s office? These are all the perfect places to catch up and multitask. If you are already wasting time waiting or commuting, why not get some productivity squeezed in? Make it your goal to catch up on lost emails, missed responses, and other inbox priorities.
3. Cleaning Up
It is easy to sign up to newsletters and various blogs in the hopes of getting some great news to your inbox, but if you are signed up to too many, or are not interested in those topics anymore, it’s time to unsubscribe. Get rid of those unwanted newsletters and aim to clean up your inbox by getting less monthly or weekly newsletter type emails.
4. The Phone Trick
Have you ever noticed that when responding to emails via your phone it adds the line “Sent from phone” at the bottom of the email? Well, this is almost like a visual excuse to write less. Keep your emails simple and sweet and add the “sent from phone” line in an effort to mask your laziness or busyness depending on your reasons. While it is a bit sneaky, if you are too busy, it can be a last ditch effort to get to inbox zero.
Notifications are a killer. While they are labeled and filtered with the new Gmail labels feature, they are still a huge annoyance. Set your social network settings to turn off notifications. This can eliminate hundreds of emails a week if you are using social media frequently. The best part, if you use those sites so frequently, why be notified by email of news you are already aware of.
The UltraLinx Newsletter
Tips & tricks for freelance designers along with updates on freebies, new products, and the upcoming UltraLinx Design & Resource Store, all in one tidy Newsletter!